KTC Tour-Trail Management Briefing

1. Welcome & Introductions

• DO start your brief only after ensuring you have everyone’s attention.

• Warm Welcome: Begin by warmly welcoming everyone and expressing your excitement about their participation in the ecotourism tour.
• Trip Coordinator Introduction: Introduce yourself as the trip coordinator and share a brief background about your experience and expertise in ecotourism.
• Local Hosts: Introduce the local hosts or team members who will be assisting throughout the tour.

2. Setting Expectations

• Itinerary Overview: Share the tour itinerary, highlighting the key destinations, activities, and experiences included.
• Inclusions & Exclusions: Clearly explain what’s included and excluded in the tour cost, such as meals, accommodations, transportation, and optional activities.

3. Safety & Guidelines

• Safety First: Communicate essential safety guidelines and emergency procedures.
• Respectful Exploration: Emphasize respect for local customs, wildlife, and the environment.

4. Enhance Experience

• Destination Background: Provide interesting background information about the region/destinations, including cultural insights and historical context. Share stories or facts to create excitement about the trip.

5. Responsible Tourism

• Sustainable Practices: Highlight the company’s commitment to responsible and sustainable practices, such as conservation efforts, support for local communities, and environmental awareness initiatives.
• Client Interaction: Emphasize KTC’s goal to maximize client interaction with the local way of life, the people and nature.
• Ecotourism Principles: Encourage guests to embrace the principles of ecotourism and provide tips on how they can contribute to the preservation of the natural and cultural heritage during the tour.

6. Group Building

• Introductions: Facilitate introductions among group members to foster a sense of camaraderie and create a friendly and inclusive environment.

7. Q&A

• Open Discussion: Encourage guests to ask any questions or raise concerns they may have.
• Additional Information: Provide additional information on specific aspects of the tour if needed.

8. Conclusion & Gratitude

• Thank you: Express gratitude for the guests’ participation and reiterate the company’s commitment to delivering a memorable and responsible ecotourism experience.
• Teamwork & Spirit: Briefly express the importance of cooperation and a sense of team spirit among participants for a more enriching experience.

Remember: Throughout the briefing, ensure all information provided is accurate, up-to-date, and aligned with the company’s values and goals. This step-by-step approach ensures a comprehensive and engaging briefing that sets the tone for a successful and enjoyable ecotourism adventure.

Beforehand- Explain what participants should bring along, such as appropriate clothing, footwear, water bottles, sunscreen, insect repellent, and any other necessary equipment.

• Gather all participants at a designated meeting point before starting the trail or experience.
• As a rule, DO NOT start any trail infor,ation for first 10 minutes of the trail. Keep this time for the participants to align, mingle and understand the experience ahead.
• DO start your brief only after ensuring you have everyone’s attention.
• Welcome the group and create a friendly and positive atmosphere.
• Introduce yourself as the Field Expert and provide a brief overview of your role and responsibilities.
• Introduce the local hosts & support team who will be accompanying the group during the trail.
• Provide an overview of the trail, highlighting its unique features, points of interest, and any specific rules or regulations that need to be followed.
• Brief participants on the duration of the trail, including any breaks or rest stops.
• Emphasize the importance of safety and provide a demonstration or instructions on basic safety measures, such as staying on designated paths, respecting wildlife, and following the guide’s instructions.
• Answer any questions or concerns raised by participants.
  Conclude the briefing by generating excitement and anticipation for the upcoming trail or experience.